This is just what you need to get the job done

no clutter, no confusion, only simple inventory management

A simple, powerful inventory management system built specifically for the coating industry. Stop trying to make general-purpose software fit.

Use the one that’s made for your trade

We don't overcomplicate what should be a simple solution.

  • Inventory Check-Out/Check-In

    Easily check items in and out—flakes, chemicals, supplies—you name it. Designed so anyone can do it in seconds, no training required. Three clicks, and you're done. Simple, fast, and built for real work.

  • Inventory Management

    Add, edit, search, and export inventory in a clean, intuitive space. No clutter, no confusion—just powerful tools that feel effortless to use. Professional-grade features, simplified.

  • Job Builder (Coming Soon)

    Job Builder (Coming Soon)

    Create smart pick sheets with built-in formulas and planning tools. Manage projects in one place and send clear pull lists to your team. See planned vs. used materials and costs—all connected. No guesswork. Just smooth, efficient jobs.

  • Inventory Transactions

    Track usage by job—what, who, and where. See materials pulled, team activity, and overages at a glance. Forecast smarter and automate restocking. Less guesswork. More control.

  • Inventory Reports

    See everything at a glance—quantities, weight, type, location, and status. Instantly. No digging, no guesswork. Clear, visual reports that tell you what’s happening now.

  • Admin Center

    Manage users, permissions, projects, and updates without jumping through hoops. It’s all here, all easy. Real admin control without the complexity.

What does the industry think?

The Most Common Questions

  • Nope — that’s just the start. InventorySync also tracks usage, assigns materials to projects, ties into job costing, and helps you forecast what you'll need next. It’s inventory plus insight.

  • Yes — that’s the whole point. It was built so it’s easy enough for anyone on the team to use without training. Check out materials in three clicks.

  • InventorySync links every item pulled to a project, so you can see exactly what was used and what it cost. If the job was built in Project Builder, you’ll even see whether your team stayed within plan — or blew the budget.

  • We charge a one-time $1,000 onboarding cost to ensure your system is set up correctly, your team is trained, and your go-live runs smoothly.

    Cutting corners on onboarding usually leads to issues and poor adoption, so this cost covers the expert time needed to get you running quickly and confidently—while other inventory systems often charge 5 to 20 times more for setup.

  • The key difference between bulk and unique ID inventory processes lies in how you manage and track items. With InventorySync, you can choose to group items together, scan a single barcode, and store them on the shelf—though this may allow for slight discrepancies in counts. Alternatively, you can scan a unique ID for each item, tracking every single canister or box individually, giving you full control and complete visibility over your inventory.

    Our system is designed to be simple and flexible, letting you decide whether to use bulk inventory or track every item uniquely—whichever works best for your team.

  • Yes—we’ve built a fair, flexible system. InventorySync supports multiple locations under one account, with each additional location costing $400/month. This keeps the system sustainable and fair, especially for businesses with many sites.

    Each location gets full setup: reports, tracking, inventory control, and project visibility—all linked to your account. Whether you are one shop or a nationwide network, we scale as you grow.

  • We don’t upcharge on seats. We simply pass along the actual cost of creating the seat. A standard user seat costs $10, while an Admin seat costs $35.

    The price difference is significant because Admin seats include advanced permissions and enhanced reporting capabilities.

  • Because it was built with and for coatings companies. Every button, every screen, every function reflects real workflows from the shop floor to the job site — not generic inventory theory.

    Also costs thousands of dollars less!

  • You won’t reach a call center—you’ll work directly with senior IT consultants who built the software and know your challenges firsthand. Our support goes beyond answering questions: we help you streamline workflows, scale smoothly, and solve complex issues with real expertise. For deeper needs, our Silver–Ruby support packages include IT hours, system build-outs, and strategic consulting so you can grow without the tech headaches.

  • Yes, the software is available on Windows, Mac, Android, and Apple devices.

    However, we recommend using it on computers or tablets. Because the screens display a lot of information, using a phone tends to compress the content, making it difficult to navigate and use effectively. Fortunately, tablets are often more affordable than phones these days, so if you’re considering this for your business, a tablet is a great choice.

  • No. That’s a promise. We build with simplicity in mind first. Even as we add more reporting, project tools, and distributor connections, the system will always be as easy to use as it is right now.

  • Absolutely. We treat your data like it’s our own. Every part of InventorySync is hosted in secure, enterprise-grade environments with multiple layers of protection and automatic backups built in.

    You don’t need to worry about lost files, server crashes, or surprise outages. The system is designed to stay up, stay fast, and stay safe — so you can stay focused on running your business.

  • Absolutely. Every item checked out can be assigned to a Job ID and user. That means you can search by Job ID and see everything that went into it — who pulled what, when, and how much it cost.

Warehouse Management Subscriptions

  • Bronze

    Core Access

    Everything you need to get started and stay organized


    5 user and 2 admin seats

    Why choose Bronze:
    Ideal if you're just getting started and want something simple that works. Whether you're managing things from your shop or your garage, this package gives you the tools to track jobs and inventory without needing extra support or tech involvement.

    $620/month
    One-time Onboarding Charge: $1,000

  • Silver

    Guided Growth

    Software + expert support to help you grow with confidence.


    10 user and 3 admin seats
    5 hours/month with Hepner Consulting

    Early access to updates and tools

    Why choose Silver:
    A great fit for growing companies that want support without overcomplicating things. You’ll get the tools and training to handle more jobs and materials while getting help from our team when you need it.

    $1,200/month
    One-time Onboarding Charge: $1000

  • Gold

    Integrated Partnership

    Your own tech partner, standing by with tailored solutions.


    15 user and 4 admin seats
    10 hours/month with Hepner Consulting

    Early access to updates and tools
    Direct contact with senior leadership

    Why choose Gold:
    If you're looking to step up operations and make the system work specifically for your business, this is it. You'll get faster help and advice from someone who knows your setup and can guide you as you grow.

    $1,800/month
    One time Onboarding Charge: $1000

  • Ruby

    Strategic Co-Creation

    Shape the product. Influence the roadmap. Build the future.

    20 user and 5 admin seats
    20 hours/month with Hepner Consulting


    Early access to updates and tools
    Direct contact with senior leadership
    Priority scheduling for support and training

    Why choose Ruby:
    For companies ready to run at a higher level. Ruby gives you full support, faster responses, and direct access to our team. If you want to grow, integrate new tools, and never worry about tech issues again, this is the package that gets you there.

    $2,900/month
    One time Onboarding Charge: $1000